The Refrigerant Compliance Glossary

The contracted commitment between facility and service provider on response time, resolution time, coverage hours, and reporting.

A physical location containing assets, and typically the unit at which service is dispatched, compliance is registered, and cost is reported.

A durable physical label — barcode, QR code, or NFC — that identifies a specific asset so a technician can pull up the right record in the field.

The parent-child structure organizing assets — portfolio to site to building to system to component — so that work and cost roll up meaningfully.

The first sort on any asset inventory — equipment that contains refrigerant and can therefore carry refrigerant obligations, versus equipment that cannot: boilers, air handlers without a DX coil, pumps, cooling towers, controls.

The authoritative list of equipment at a site, with location, make and model, serial number, refrigerant type, full charge, install date, and service history.

The calendar assigning maintenance tasks to assets at defined intervals, driven by manufacturer guidance, criticality, runtime, and regulatory frequency.

Service performed after something has already failed or a complaint has been raised. Usually more expensive per event than planned work and harder to staff.

Scheduled inspection and service intended to prevent failure — coil cleaning, filter changes, belt and bearing checks, refrigerant and electrical readings taken on a calendar or runtime interval.

A report assembled from service history that documents an appliance’s or facility’s compliance position — charges, additions, leak rates, repairs, verifications, and inspections.